How Do You Plan and Conduct Meetings Members Want to Attend?
How would your players score your playing field - exciting or boring?
Your team's playing field is your club meeting. Just like there are great games on the sports field, club meetings can be a wonderful fun experience or a dry, boring and uneventful time for members. As the clubs coach, you determine the playing field by the way you structure and facilitate your meetings.
Follow these steps to fun, hands-on, active and “I want to be there” 4-H club meetings:
- Involve your club officers, junior leaders and club advisors in planning club meetings. Dynamic 4-H clubs have a great yearly plan filled with FUN and ACTIVITY!
- Allow members to connect to the club... serve on committees or as officers, assist with fundraisers, plan community service, make decisions, or teach a skill.
- Build 4-H club spirit by including get-acquainted activities and team-building activities, committee work and/or group projects in your meetings. Display the flags and recite the American and 4-H Pledge at every meeting.
- Let the officers run the meetings. Prepare meeting agendas, schedules and programs with officers. Help guide and train officers, so they can successfully carry out their duties.
- Use parliamentary procedure to conduct effective, efficient and democratic meetings. Don’t forget to start and end on time!
- Set member behavior expectations. Use your club meetings to teach respect, sportsmanship and good citizenship. Use effective discipline strategies to promote positive outcomes and use the problem-solving model to deal with challenging member behaviors.
- Plan well-balanced meetings that include:
- 15-20 minutes of business
- 30-45 minutes of hands-on learning
- 15 to 25 minutes of recreation and social activities